Ceridian’s Global Privacy Statement was last updated on November 7, 2022
Ceridian HCM Holding, Inc., and its affiliates and subsidiaries (herein “Ceridian”) are committed to protecting your Personal Information and processing it responsibly. This Privacy Statement (“Statement”) describes our general practices relating to the collection, use and disclosure of data relating to our websites’ and physical sites’ visitors, consumers, and individuals within our client, supplier and business partner organizations with whom we have or contemplate a business relationship (“Personal Information”).
This Statement does not apply to the data about our customers’ employees or prospective employees which Ceridian processes as a service provider on our customers’ behalf (please see Ceridian’s Service Provider Privacy Statement for related details). This Statement also does not apply to prospective employees of Ceridian (please see Ceridian’s Job Applicant Privacy Statement for related details).
This Statement applies to any websites that link to this Statement but does not apply to those websites that have their own unique Statement.
The Personal Information Ceridian Collects
How Personal Information is Used
How Personal Information is Disclosed
Third Party Websites
Cross Border Transfers
How Personal Information is Protected
Retention of Personal Information
Do Not Track Disclosure
How to Exercise Your Rights
How to Contact Ceridian
Changes to this Privacy Statement
Directly from You
Ceridian collects Personal Information directly from you when you interact with us online, in person or through other communication channels. For example:
From Other Sources
Ceridian also obtains Personal Information from third parties. For example:
Ceridian uses Personal Information for Ceridian’s legitimate business purposes which include, among others, to:
Depending on the circumstances and applicable law, Ceridian processes Personal Information on a number of lawful bases, including obtaining your consent, performance of a contract, compliance with a legal obligation, to protect yours or someone else’s vital interests, to perform a task in the public interest or for other legitimate interest. In Europe and other jurisdictions where this is permitted, we rely on “legitimate interest” for example, for fraud prevention, network security, resolving product issues, planning and managing Ceridian events, developing and improving our services, sending informational communications and some direct marketing.
In the event that Ceridian de-identifies Personal Information in support of legitimate business purposes, we will not attempt to re-identify the data.
Subsidiaries and Affiliates
We disclose Personal Information to subsidiaries and affiliates of Ceridian.
We share disclose Personal Information to companies or individuals that provide us with services. These services include, among other things, providing products and services to you on our behalf, creating or maintaining our databases, preparing and distributing communications, managing events or responding to inquiries. Service providers can only process Personal Information as instructed by Ceridian. We use third-party services, such as Google Analytics, to view aggregated information about end-user usage and interactions.
We disclose Personal Information to other companies that provide products or services that we think will be of interest to you.
Blogs, Online Postings and Testimonials
We allow users to share comments, postings, testimonials, or other information. If you choose to submit such information to us, the information you submit will be available generally to the public. Information you provide in these areas may be read, collected and used by others who access them.
In the event that Ceridian sells or divests assets or any portion thereof, Ceridian may disclose Personal Information to the company involved in the business transaction in support of the sale or divestiture, and where applicable, in support of integration activities. It is Ceridian’s practice to require appropriate protection for Personal Information in these types of transactions.
Applications and Tools
We offer tools, widgets and applications on our website such as search engine functionalities, that are powered by third parties. If you use those applications or tools, any Personal Information that you provide will be disclosed to the third party that provides that functionality. The third party’s use of that Personal Information is subject to their Privacy Statement.
We may report to law enforcement agencies any activities that we reasonably believe to be unlawful, or that we reasonably believe will aid a law enforcement investigation into unlawful activity. In addition, we reserve the right to release your Personal Information to law enforcement agencies if we determine, in our sole judgment, that either you have violated our policies, or the release of your Personal Information will protect the rights, property, or safety of Ceridian, or another person.
We may disclose your Personal Information to others as required by, or permitted by, law. This includes disclosing your Personal Information to governmental entities, or third parties in response to subpoenas, court orders, other legal process, or as we believe is necessary to exercise our legal rights, to defend against legal claims that have been brought against us, or to defend against possible legal claims that we determine in our sole discretion might be brought against us.
Our website, emails, or our application may link to third parties’ websites. It is also possible that third parties’ websites or emails may link to our website. We are not responsible for the content or the privacy practices employed by third parties and Personal Information collected by third parties is not governed by Ceridian’s Global Privacy Statement. We encourage you to read the Privacy Statements of these websites before transmitting any Personal Information to third parties.
In accordance with the disclosure requirements under the California Privacy Rights Act (“CPRA”), Ceridian does not “sell” or “share” your Personal Information.
Ceridian has implemented policies and procedures to protect Personal Information. Ceridian uses recognized industry standard security safeguards appropriate to the sensitivity of the Personal Information. Ceridian reviews its security policies and procedures on a regular basis and updates them as needed to maintain their relevance. Ceridian makes reasonable security arrangements to protect Personal Information from and against risks, such as loss or theft, as well as unauthorized access, collection, use, disclosure, copying, modification, disposal and destruction. The methods of protection include physical measures, organizational measures and technological measures. Ceridian requires all third parties to whom it transfers Personal Information to maintain adequate safeguards in compliance with applicable laws and standards to protect Personal Information. In the event that Ceridian is required by law to inform you of a breach of your Personal Information, we will notify you electronically, in writing or by telephone, if permitted by law.
Ceridian will retain your Personal Information for as long as necessary to fulfill the purpose for which it was collected or as required to comply with legal obligations and, thereafter, Ceridian will securely delete the Personal Information. If there is any data that we are unable, for technical reasons, to delete entirely from our systems, we will put in place appropriate measures to prevent any further use of such data.
Do Not Track (DNT) is a preference that users can set for their browsers to opt out of the online tracking activities by some websites. Ceridian responds to DNT and GPC signals where required to do so by applicable law.
Ceridian makes reasonable efforts to keep Personal Information as accurate, complete and up- to-date as is necessary to fulfill the purposes for which the information is to be used. Unless Ceridian is permitted or required by law to prohibit access, you can view and if necessary, update and correct your Personal Information. Depending on the jurisdiction in which you are, you may have additional rights such as the right to request deletion of your Personal Information, the right to restrict or object to processing your Personal Information by Ceridian or the right to transfer your Personal Information to another organization.
Individuals can submit requests for any of these rights here or by using the toll-free number (1-888-975-7674).
Note that, as required by law, we will require you to prove your identity. We may verify your identity by phone call or email. Depending on your request, we will ask for information such as your name and contact information. We may also ask you to provide a signed declaration confirming your identity. In some circumstances, you may designate an authorized agent to submit requests on your behalf here. We will require verification that you provided the authorized agent permission to make a request on your behalf.
If you choose to exercise any of these rights, we will not discriminate against you or deny services to you or provide different quality of services.
Individuals can raise concerns or file complaints here. Ceridian will investigate all complaints and take appropriate action to remedy any issues.
For privacy-related questions, comments or concerns, contact Ceridian at:
Chief Privacy Officer
Ceridian HCM, Inc.
3311 E. Old Shakopee Road
Bloomington, MN 55425
Ceridian will update this Statement periodically to reflect changes to our privacy practices. We will provide notice online when we make any material changes to this Statement.