Workforce Scheduling

From workforce optimization to empowerment

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Why better scheduling matters

Organizations that put their people first remain employers of choice in any given labor market. Collaborating with each employee to build a flexible schedule helps prevent them from leaving a job that doesn’t fit into their life and helps you keep your highest performers.

Begin with an intelligent forecast

Lay a strong foundation in order to efficiently align labor to demand. Project the labor needed to meet demand by using a combination of historical data, recent trends, and seasonal predictions. Or, simply import anticipated business demand.

Auto-generate intelligent schedules

Save time by generating a best-fit schedule automatically. Take factors into consideration like business demand, labor budget, employee preferences, workforce skills and certifications, union rules, rest rules, and more.

Support agile staffing

Share workers across locations or job roles through centralized scheduling. Use visual indicators and KPIs to make quick adjustments. Plus, workers themselves can trade shifts on their mobile devices to help balance staffing coverage.

Simplify compliance management

Schedule and pay your workforce in 60+ countries with workforce management and payroll on one platform. A single source of truth helps you adhere to local and applicable labor laws, company policies, union agreements, fiscal mandates, and ever-changing fair scheduling requirements.

Get the workforce intelligence you need

You need systems that make change easier and faster. Dayforce helps customers make more efficient, data-driven decisions.

Analytics and dashboards

View pre-configured metrics like attendance, absenteeism, and unplanned overtime to help you schedule more efficiently.

Labor-demand tracking

Define the KPIs that are specific to your business to help track labor demand more accurately.

Proactive alerting

Be notified when you reach KPI thresholds to help you evaluate staffing coverage and budget promptly.

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Retain top-performing talent

Offer shift changes, time off, preferred shifts, and overtime to all employees equally.
Empower employees to help build their own schedules by setting their preferences and letting them swap shifts.
Help prevent burnout by balancing workload and rest across the organization.

Learn more about strategies for retaining top talent

Frequently asked questions

Is workforce management scheduling only for hourly employees?

No. Some workforce management systems help support salaried employees as well. For example, Dayforce allows project-based employees to align time worked against specific projects to better manage labor allocation by project against general ledgers.

Can employee shift preferences be taken into consideration?

Dayforce enables employees to manage their schedule availability using self-service. Using the availability editor, employees can specify which days they’re able to work on, and the times they are available to work on any day. Employees can define default availability and can also submit temporary changes.

Are workers able to bid on either vacations or shifts they’d like to work?

Yes. Dayforce enables managers to post open shifts for bidding among qualified employees. Managers can review relevant information for each employee that accepts the shift, such as seniority and response time, and can award the shift to the appropriate employee based on the combination of this criteria.

Can the system handle the latest predictive and fair scheduling legislation?

Yes. Dayforce’s Predictive Scheduling Premium rule can be tailored by region to help enable compliance with the growing global trend towards more predictable scheduling.

Is it important to have Scheduling and Payroll on a single system?

Yes. In addition to helping increase accuracy and efficiency, questions such as “can my labor budget support being open an hour longer or opening on a holiday?” can be answered in real time easily. A single system for Workforce Management and Pay helps enable instant net-pay calculations and on-demand pay for the workforce.