The pandemic highlighted the criticality of timely and accurate payroll for continued business success. As workforces around the world rapidly moved to different work arrangements, organizations needed to ensure their people were paid accurately, on time, and in line with rapidly changing local or regional legislation. In this new reality, organizations need to approach payroll differently to make smarter business decisions, and without their payroll talent, businesses would not be able to navigate increasingly complex payroll challenges.
Every year after Labour Day, the Canadian Payroll Association (CPA) hosts National Payroll Week to help celebrate payroll professionals and highlight the crucial role they play in the oversight of accurate, timely payment of workers. Employee satisfaction depends largely on the functions of the payroll professionals who keep processes smooth and efficient behind the scenes.
The campaign is also an opportunity to help workers better understand the payroll system, their compensation and benefits, and their paycheque documents in general, including how to make the most of their paycheques.
National Payroll Week is the perfect time to celebrate and recognize the value of your payroll professionals and thank them for ensuring payroll runs like a well-oiled machine. It’s also a great opportunity to generate awareness and education about one of the most critical areas of your business.
Here are some suggestions for celebrating National Payroll Week at your organization.
The first step to acknowledging or celebrating any event is to spread the word. Inform your employees about National Payroll Week and educate them on what it’s about. Get your workforce excited for upcoming events and share related links to encourage them to learn more. The more you share the message, the more people are likely to be involved and participate.
Here’s a list of events hosted by the Canadian Payroll Association.
Whether you go all out with posters and balloons or show recognition through small gestures, these actions can make your payroll team feel appreciated. Here are a few examples from past Ceridian NPW celebrations to help plan your own:
A good point from CFODaily is to consider a mix of department-wide and individual recognition: “Thinking about how each person enhances your department and what he or she would appreciate as far as recognition can make the praise go a long way.”
As mentioned above, National Payroll Week is a great time to build awareness of what the payroll team does. One way to do this is by creating opportunities for employees to ask your payroll talent their most pressing questions. Connect people with the payroll team to allow them to start a conversation either through a team collaboration tool or a virtual information session.
Another suggestion, from CFO Daily News, is to focus on financial fitness. Show the value of payroll by sharing tools with employees that help them maximize their paycheques. Organizations can provide on-demand pay solutions in which employees will be able to gain access to their funds after they have finished their shift. Helping employees become more tech-savvy with their pay such as being able to access their earnings statements, see pay stubs online, etc. will help get them more involved and allow them to raise questions or concerns earlier.
If payroll talent isn’t given the technology needed to do their job efficiently and with fewer errors, they will spend time fixing issues associated with manual data entry and processes. In a recent Constellation Research analysis, Holger Mueller, VP and Principal Analyst says that real-time payroll is “now a standard for both employees and managers who want and need to make smart payroll-related decisions.”
The right solution will help payroll teams complete their job faster and with fewer errors, resulting in rework and excess hours it takes to correct these errors. Integrating payroll, time, and HR data into a single system can help cut down on reporting time and make data management much easier for payroll teams – avoiding the “payroll crunch” at the end of the pay period. Organizations can leverage software that continuously calculates and updates payroll data immediately, cutting back on wasted time and helping to reduce the number of errors.
While payroll is complex, it shouldn’t be complicated for the payroll team and business leaders. Successful businesses are investing in solutions that help them make smarter business decisions while providing the flexibility to do payroll their way.
There has never been a better time to acknowledge and appreciate payroll professionals. As organizations embrace disruption today and in the future, payroll teams will be under continued pressure to pay the workforce accurately and on time. Legislation will continue to change, making it difficult to keep up with regional requirements and companies that are rebuilding, restructuring, or expanding face even greater complexity when adhering to local laws and regulations in various areas.
Recognizing your payroll team should have a wider-reaching effect beyond just making those professionals happy. No matter their job, all employees should understand the effort needed and the importance of what the internal payroll team does for your organization. This is a great week to show your appreciation to payroll professionals and all your employees who work together to drive growth and success on a daily basis.
Explore other payroll-related resources to learn how to navigate the increasingly complex payroll landscape: