A tracking and filing solution for your ACA needs

Ceridian HR/Payroll can help you collect the Affordable Care Act (ACA) data required by the IRS




In 2016, two new Affordable Care Act (ACA) provisions went into effect.

Here’s what you need to know:

  • Organizations with 50-99 full-time equivalent employees must offer full-time employees who work an average of at least 30 hours per week essential health coverage that is affordable and provides minimum value. 
  • Employers must begin reporting employer-sponsored coverage information to employees and the IRS. In December, the IRS extended the reporting deadline, giving organizations more time to meet this complex reporting requirement. 

Under the ACA, employers must offer health coverage to employees who work an average of at least 30 hours per week, and that coverage must meet the following requirements:

  • The employee’s share of the premiums for self-only coverage does not exceed 9.56 percent of wages, and
  • The plan covers at least 60 percent of the total allowed cost of benefits.

Managing Compliance with the ACA

  • Given the complexities of ACA and the potentially stiff penalties for non-compliance, employers are tasked with precise tracking on a number of fronts. Effective human capital management (HCM) technology can assist with compliance. When evaluating options, ensure that the technology:
  • Uses the most appropriate measurement period for the organization’s unique operating environment
  • Seamlessly transitions new hires from the initial measurement period to the measurement period for ongoing employees
  • Has capabilities and data to flexibly and accurately perform average hour calculations

Ceridian's HR/Payroll tools and services help enable small business contracted clients to comply with ACA.

TRACKING*
Under our ACA employee section, manage your employee population monthly as required:

  • Offer of Coverage
  • Employee Share of Premium
  • Applicable Safe Harbor(s)
  • Covered individuals for sponsors of self insured health plans
  • Health plan begin date

AUDITING**

  • ACA audit reports will be generated with each payroll run beginning as a reminder to review ACA entries

FILING

  • Filing of Forms 1094-C and 1095-C to the IRS for Ceridian Tax Service (CTS) clients

FURNISHING

  • Generation, printing and providing employee Forms 1095-C to Ceridian Tax Service (CTS) clients
  • Employee access to an electronic view of their 1095-C

Ceridian HR/Payroll can help your small or mid-sized business with ACA reporting, and so much more.

Learn More About Ceridian HR/Payroll

*All ACA details provided are for general information purposes. This information should not be construed as legal, tax or other advice specific to any individual or organization. Customers should always consult their appropriate adviser for such specific advice.

**Customers are responsible for researching and validating the data required for forms and filing to ensure their organization is compliant with all laws, rules, or regulations. Similar to the information required for tax filing services, Ceridian helps its customers utilize our services, but the ultimate decisions for data entry and compliance rests with the customer.