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Track employee hours with Internet time clocks

By David Wooldridge, Ceridian data collection systems architect

How does your organization keep track of employee hours? It's important to keep accurate, error-free records to ensure that your employees are paid correctly. Avoid costly mistakes by eliminating paper timecards and streamline payroll processing with automated collection of employee hours.

With a self-service system, employees can record and track their own hours online. If companies have employees that don't use computers in their jobs, Internet time clocks can be used to collect the data.

Not your father's time clock
Time clocks are more sophisticated than in times past. Ceridian's Internet time clock is available with a network connection that sends data across an Internet connection. Unlike time and attendance systems that are modem-based, our time clocks provide near real-time access to the information they collect.

And the Internet time clock is easy to use. In most cases, employees clock in and out of work by simply swiping an employee ID card. And with near real-time access, organizations can monitor what employees are currently working to determine if staffing numbers are adequate. It makes it easy for you to determine if there's a need to call more workers in or send some home. And managers can also keep track of employee attendance as it happens so they don't need to monitor work stations to see if employees are at work.

Near real-time access is also helpful it there's an emergency because there is a record of all employees working at a site if there's a need to locate and account for all employees.

Validating identity
For additional identification purposes, Ceridian offers time clocks with optional biometric validation peripherals to help ensure your employees' safety and identity.

A biometric validation peripheral is a piece of hardware that uses a measurement of a person's biological traits to verify that the identity of the person entering a transaction is the person indicated by an employee pin number. Ceridian's biometric-enabled time clocks use finger scan technology to take an electronic image of each employee's fingerprint. When an employee clocks into work, the clock prompts them to place their finger for a scan. The scan is compared to the original image captured during enrollment to verify the employee's identity.

This feature prevents one user from impersonating another. It helps employers know that if an employee is clocked in, they're really present, and not logged in by someone else. It can also prevent someone from using a lost or stolen badge to impersonate one of your employees.

Accessing data
Accessing the data collected in time clocks is easy with Ceridian Time & Attendance.

A Web-based application, Time & Attendance automates both the collection and computation of employee hours - storing a complete history of personal time, attendance and expense information for every employee. Errors are minimized because manual data entry is eliminated. Management can access data online at any time.

Ceridian is the largest provider of hosted time and attendance applications with more than 1,600 customers employing more than 600,000 employees. To learn more about how Ceridian's Time & Attendance solutions can benefit your organization, contact your Ceridian representative.