Web Privacy Notice

[Printable version of this information - PDF]

Scope
This notice describes how Ceridian collects, uses, shares, and secures the information that it collects from people who visit Ceridian’s publicly facing websites, unless another site specific notice is posted, in which case, that notice will apply. This notice does not describe Ceridian’s practices concerning the information that it collects from its customers, or the information that it collects from its customer’s employees as part of a Ceridian product or service (a “service”).

If your employer uses a Ceridian online service, such as human capital management, and your employer has asked you to submit information as part of that service, you should review the separate privacy notice that will be posted on pages that collect information in connection with that service.

If you are, a business that has a contract with Ceridian you should review that contract for information concerning how Ceridian collects, uses, shares, and secures the information that it collects from you, or your employees.

The Information We Collect
We collect both personal and non-personal information from you. “Personal Information”, means a data element or combination of data elements that can be used to directly or indirectly identify you.

”Non-personal information” means information that does not directly or indirectly identify you, and including Personal Information that has been de-identified or anonymized.

How We Collect Personal Information 

We may collect information from you in the following ways:

  • By Asking - We may collect some information from you by asking that you provide it to us. For instance, if you fill out an inquiry form we may ask you for your email address or other business contact information in order to access certain promotional materials.  
  • Cookies - Many sites use “cookies,” which are small text files that reside on your computer to identify you as a unique user. We may use cookies on our website to allow us to, among other things, measure activity and to personalize your experience. For instance, cookies may enable us to remember your viewing preferences without requiring you to re-type a user name and password. Cookies may also allow us to track your status or progress when requesting products, services, or information. We also allow third party cookies on our websites to track the activity on our web pages. These cookies can sometimes be linked to contact information, but this information cannot be viewed by other parties and is not shared. If you choose, you can set your browser to reject cookies or you can manually delete individual or all of the cookies on your computer by following your browser’s help file directions. However, if your browser is set to reject cookies or you manually delete cookies, you may have some trouble accessing and using some of the pages and features that are currently on our website, or that we may put on our website in the future.
  • Web Beacons - A web beacon is an electronic file on a Web page that allows us to count and recognize users who have visited that page. Among other things, a web beacon can be used in HTML-formatted email to determine responses to our communications and measure their effectiveness – for instance, the web beacon can tell if you get an email from us then click on a link in that email to go to our website. You can generally avoid web beacons in email by turning off HTML display and displaying only the text portion of your email. Web beacons may also provide the type of information provided by cookies concerning your use, preferences, and activity on a website.
  • Web Server Logs - The computers that deliver our web pages to you may record information. For example, a web server log may record the search terms you enter on our websites, the link you clicked to bring you to the web page, your IP address, or cookies that are set on your browser.
  • Other Sources - Other companies may provide us with the contact information of businesses or individuals who they think may be interested in our products or services.

Do Not Track Disclosure

Do Not Track (DNT) is a preference users can set for their browsers to opt-out of the online tracking activities by some websites. Ceridian does not track its customers over time and across third party websites and thus does not respond to Do Not Track (DNT) signals in browsers. 

How We Use Personal Information 

Ceridian may use personal information to send you information about news, seminars and events that may be of interest to you, to respond to a request for proposal, or to make improvements to our website or products. 

If you decide that you do not want to receive commercial emails from us, you can “opt-out” from receiving such emails by clicking on the “unsubscribe” link provided at the bottom of every commercial email or by clicking here.  If you decide at a later time that you would like to receive commercial emails from us, you can re-add yourself to our communication list.

How We Share Information 

We may share information about you with third parties in certain circumstances including in the following situations:

  • Affiliates - We may share information with companies that we own or control, that are owned or controlled by us, or that are under common ownership or control.
  • Behavioral Advertisers - We may participate in behavioral-based advertising.  This means that a third party may use technology, such as a cookie on your browser or a web beacon, to identify you on our website so that they can provide advertising about products and services tailored to your interest.  That advertising may appear either on our website, or on other websites.  If you would like to opt-out of receiving behavioral advertising based on your use of this website, you can do so by visiting the Network Advertising Initiative and the Digital Advertising Alliance.
  • Blogs, Online Postings, and Testimonials - We may decide to allow users to share comments, postings, testimonials, or other information.  If you choose to submit such information to us, the information that you submit may be available generally to the public.  Information you provide in these areas may be read, collected, and used by others who access them. 
  • Business Transition - In the event that we, or any portion of our assets, are acquired, we may share all types of information with the acquiring company.
  • On-line Applications & Tools - We may offer tools, widgets, or applications on our website, such as search engine functionalities, that are powered by third parties.  If you use those applications or tools, any information that you provide may be shared with the third party that provides that functionality.  The third party’s use of that information is subject to their privacy notice.
  • Law Enforcement - We may report to law enforcement agencies any activities that we reasonably believe to be unlawful, or that we reasonably believe may aid a law enforcement investigation into unlawful activity.  In addition, we reserve the right to release your information to law enforcement agencies if we determine, in our sole judgment, that either you have violated our policies, or the release of your information may protect the rights, property, or safety of Ceridian HCM, or another person.
  • Legal Process - We may share your information with others as required by, or permitted by, law.  This may include sharing your information with governmental entities, or third parties in response to subpoenas, court orders, other legal process, or as we believe is necessary to exercise our legal rights, to defend against legal claims that have been brought against us, or to defend against possible legal claims that we determine in our sole discretion might be brought against us.
  • Partners -We may share information with other companies that provide products or services that we think may be of interest to you. 
  • Service Providers - We may share information with companies or individuals that provide us with services.  These services may include, among other things, providing products or services to you on our behalf, creating or maintaining our databases, researching and analyzing the people who request information from us, preparing and distributing communications, or responding to inquiries. 

Other Websites - Our website, our emails, or our application may link to third parties’ websites.  It is also possible that third parties’ websites or emails may link to our website.  We are not responsible for the content or the privacy practices employed by third parties, and information collected by third parties is not governed by Ceridian’s privacy notice.  We encourage you to read the privacy policies of these websites before transmitting any personal identifiable information to third parties.

Choice and Consent

Ceridian provides notice as to the purposes for which personal information is collected, used, retained, and disclosed.  Ceridian describes choices available to you and obtains explicit consent where applicable.  By using this website, you are consenting to the collection, use, disclosure and sharing of your personal information as described in this notice. 

If you decide you do not want to receive commercial emails from Ceridian you can “opt-out” by clicking on the “unsubscribe” link provided at the bottom of every commercial email or by clicking here.

Retention and Disposal
Ceridian retains personal information only as long as necessary to fulfill the stated purposes or as legally required and thereafter appropriately disposes of such information.

Access and Quality
Unless Ceridian is permitted or required by law to prohibit access, you may view and if necessary, update or correct the personal information you’ve entered on this site by contacting Ceridian in the manner set out in the “Enforcement” section of this notice.  We will respond to your request within the time limit set out by the applicable privacy legislation and, if applicable, will provide you with an estimate of the of the cost to you associated with administering and responding to your request.

How We Secure Information 
We take reasonable and appropriate measures to help keep information secure, and to help prevent it from becoming disclosed to individuals who are not described in this notice.  Even so, no security system is perfect and we cannot promise, and you should not expect, that your information will remain secure in all circumstances.

Enforcement
Where appropriate, individuals may request access and raise concerns or complaints regarding their Personal Information with Ceridian by completing appendix A and submitting it via email to: Privacy@Ceridian.com or by mailing it to our Chief Privacy Officer at Ceridian HCM, Inc. 3311 E. Old Shakopee Road, Minneapolis, MN 55425, Tel: 952-853-8100.

If an individual files a complaint, Ceridian will investigate the matter or suspected failures to comply with this notice or Ceridian’s Privacy Principles. It is Ceridian’s practice to respond to the individual within 45 days of receiving the complaint.  Ceridian will take all appropriate action to remedy any such issues.  If the matter cannot be settled, Ceridian agrees to cooperate with the dispute resolution system set forth below. 

If individuals feel that their complaint was not satisfied, they may file a formal complaint, free of charge, with the regulatory bodies below.

  • In Canada, the Privacy Commissioner of Canada or the Privacy Commissioner in the applicable province

Office of the Privacy Commissioner of Canada
30 Victoria Street
Gatineau, Quebec
K1A 1H3
Phone: 1-800-282-1376

  • In the U.S., the Attorney General in the applicable state
  • In the E.U., the United Kingdom’s Information Commissioner’s Officer, or their member state Data Protection Authority.

The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow-Cheshire SK9 5AF
Phone: +44 1 625 54 5 746
Email: registration@ico.org.uk

To contact the DPAs directly see http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm

  • In Switzerland, the Swiss Federal Data Protection and Information Commissioner

Office of the Federal Data Protection and Information
Commissioner FDPIC
Feldeggweg 1
CH - 3003 Berne
Telephone: +41 (0)58 462 43 95
Telefax: +41 (0)58 465 99 96

Regarding any Privacy Shield complaints, grievances should be filed with the entities in the following order:  Ceridian, the applicable EU Data Protection Authority, The Department of Commerce, the FTC, then the Privacy Shield Panel.  

Ceridian will conduct periodic assessments to confirm the accuracy of this notice and verify its adherence to Ceridian’s Privacy Principles. In addition, Ceridian will deploy internal auditing measures to monitor its compliance with the Principles and to address all questions or complaints.

Cross Border Transfer
Ceridian transfers personal information outside of a local jurisdiction only with adequate protections in place and in compliance with applicable laws and standards.

For data transfers to the U.S. from the E.U. Ceridian complies with the U.S.-E.U. Privacy Shield Framework regarding the collection, use, retention, and disclosure of personal information from the E.U. and E.E.A. to the U.S., and certifies its adherence to the Privacy Shield Principles of notice, choice, onward transfer, security, data integrity, access, enforcement, and the supplemental principles.  To learn more about the Privacy Shield Principles please visit https://www.privacyshield.gov.

Ceridian HCM, Inc. and the following subsidiaries adhere to the Privacy Shield Principles:  Dayforce Europe Limited, Ceridian Canada Ltd., Ceridian Australia Pty Ltd., and Ceridian Mauritius Ltd.

Changes to this Notice
We may update this privacy notice to reflect changes to our information practices.  If we make any material changes to our notice, those changes will apply to information collected after the effective date listed.  We encourage you to periodically review this page for the latest information on our privacy policies.

About Ceridian
Ceridian HCM is a global leader in human capital management whose product offerings include the award winning, cloud-based Dayforce HCM product.

Effective Date: 10/19/17